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Tier 1 Office Associate ID-8617

Job Summary
We are seeking a dedicated and organized Office Assistant to support our team in various administrative tasks. The ideal candidate will be responsible for ensuring the smooth operation of answering phones and interacting with other staff and customers. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

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Responsibilities

  • Assist with daily office operations, ensuring a welcoming environment for visitors and staff.
  • Manage phone systems, directing calls and taking messages as needed.
  • Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
  • Provide assistance as needed.
  • Communicate effectively with team members and clients, fostering positive relationships.
  • Maintain confidentiality of sensitive information in accordance with company policies.

Skills

  • Proficiency in computer literacy with a strong understanding of office software applications.
  • Ability to smile under periodic tense situations when dealing with a customer complaint.
  • Strong data entry skills with attention to detail to ensure accuracy in documentation.
  • Familiarity with phone systems and effective communication techniques.
  • Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
  • Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.

Join our team as an Office Assistant and contribute to creating an efficient and productive workplace!

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Schedule:

  • 8 hour shift
  • Day shift

Ability to Commute:

  • Broken Arrow, OK 74012 (Required)

Ability to Relocate:

  • Broken Arrow, OK 74012: Relocate before starting work (Required)

Work Location: Hybrid remote in Broken Arrow, OK 74012

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...