About the position

The Supplier Compliance Specialist focuses on invoice approvals, Supplier/Vendor maintenance, and compliance with company policies and external regulations. Ensuring the accuracy and efficiency of our Supplier/Vendor management processes. Exceptional attention to detail. Collaborate effectively with cross-functional teams. Coaching and training of accounts payable staff. The Supplier Compliance Specialist is responsible for the accurate and timely execution of vendor payments across multiple banking platforms, including ACH, checks, wires, and direct debits. Operating within a high-volume shared services environment, supporting multiple subsidiaries, this role ensures compliance with payment terms, internal controls, and banking requirements. The Specialist plays a key role in validating banking details, maintaining positive pay and ACH files, and supporting both offshore teams and brand leaders through issue resolution and escalation management. This position requires strong financial systems knowledge, accuracy, a deep understanding of payment processes, and a commitment to service excellence and compliance. This is a hybrid position located in Tampa, FL.

Responsibilities

• Supplier/Vendor Maintenance for NetSuite and Avid Pay Terms.
• Research Supplier/Vendor invoices not assigned to correct pay terms
• Cache Supplier/Vendors and reassign workflows as needed for accurate payment processing
• Align Supplier/Vendor payment terms with company standards
• Align Avid Supplier/Vendor database wit NetSuite, including suppliers, service locations and users
• Communicate with the Treasurer regarding Supplier/Vendor payment terms and form of payment
• Manage additions, modifications, inactivation, merging and duplicate in the Supplier/Vendor master database
• Ensure consistency and accuracy of Supplier/Vendor information
• Supplier/Vendor Compliance – TrustLayer
• Align TrustLayer supplier/Vendor database with NS, including suppliers
• Import TrustLayer links and monitor and correct Boomie errors related to Supplier/Vendor compliance
• Process vendor payments via ACH, wire, checks, and direct debit across ERP, payment systems and multiple banking platforms in accordance with approved schedules and company policies
• Maintain accurate and up-to-date banking information; validate banking details for new and updated vendors
• Research, Review and execute payment batches ensuring correct application of payment terms, discounts, and method of payment
• Create and transmit positive pay and ACH files timely and accurately to ensure no payment delays or exceptions
• Identify and escalate any payment discrepancies, fraud risks, or system issues

Requirements

• 3–5 years of experience in accounts payable, with a strong focus on payment operations
• Experience with multi-entity processing, shared services environments, or complex payment systems preferred
• Working knowledge of banking platforms, payment file formats, and internal control principles
• Execution & Accuracy: Ensures precision in payment execution, data validation, and documentation
• Problem Solving: Identifies issues quickly and works cross-functionally to resolve them
• Process Orientation: Follows payment protocols and actively identifies opportunities to streamline workflows
• Stakeholder Support: Provides timely and clear communication to brand teams, vendors, and processing partners
• Risk & Compliance Awareness: Applies internal controls and maintains compliance with banking regulations and company policies
• Strong attention to detail and time management skills in a high-volume environment
• Proficiency in banking platforms, ERP systems, and Excel
• Familiarity with positive pay, ACH formats, and bank file transmission standards
• Ability to work independently while coordinating with multiple teams
• Excellent communication and problem-solving skills
• Authorized to Work in the US – We Use eVerify

Nice-to-haves

• Experience with multi-entity processing, shared services environments, or complex payment systems preferred