Part-Time Operations Assistant Position

Overview:

Capital Creek Bookkeeping is a small, fully remote bookkeeping business run by a tight-knit team of three — Kevin (owner) and two assistant bookkeepers, Chelsea and Adriana. Things are running well, but the bookkeepers have full plates, and there's a growing need for someone to help with the operational side of the business — the tasks that fall outside of bookkeeping but are essential to keeping things running smoothly.

We're looking for a part-time Operations Assistant — essentially a jack of all trades who can be handed a task and either run with it or make solid progress on it. Think of it as a virtual assistant meets operations role. While there are some administrative tasks you’ll be responsible for, this position is mainly related to the operations side of the business. Your work will directly support the team and help us continue delivering great bookkeeping services to our clients.

This is a part-time role with a guaranteed minimum of 5 hours per week, and it will always remain part-time. I estimate you will work anywhere from 5 to 15 hours in a given week. If you're someone who's detail-oriented, self-motivated, and comfortable working in a small, nimble business environment, this might be a great fit.

Let’s get the potential pitfalls out of the way first:

• The hours fluctuate. We guarantee 5 hours per week, but some weeks you'll have a lot on your plate and other weeks you may have very little. If you need consistent, predictable hours, this probably isn't the right fit.
• The schedule has some non-negotiables. While your schedule is generally flexible, you must be available to work on the 2nd and 3rd of every month for an important bank statement gathering task — no exceptions outside of holidays, weekends, or planned vacation time. You'll also need some regular availability on Tuesdays and Wednesdays.
• You need to stay checked in even when there's no work. We'll communicate through ClickUp and Slack, and you're expected to check both throughout the week. Things can come up that need to be handled quickly and can't wait until the following week.
• Onboarding can be challenging. Learning our systems, how our ClickUp is organized, and how we operate takes time and focus. We need someone who can come in, absorb how we do things, and then start contributing — not someone who gets frustrated during the learning curve.
• There's no upward mobility. This role will always be part-time and will not transition into a full-time position. We're a lean team by design and plan to stay that way.
• We're a small, nimble business. If you need a lot of structure, hand-holding, or a formal corporate environment, this isn't going to be a good fit.

Now let’s talk about the good stuff:

• It's fully remote. Work from wherever you want.
• It's built to fit your life. This is a part-time role designed to slot into your schedule, not take it over. Both Chelsea and Adriana have been with the team for four years, and this job works well alongside the rest of their lives — we're looking for someone it can do the same for.
• You're guaranteed 5 hours of pay per week. Even if there's nothing on your plate, you're getting paid for those 5 hours.
• Your work actually matters. Because we're such a small team, what you do has a real impact on the business and on our clients. You're not a small cog in a big machine.
• The team is chill and supportive. You'll work closely with Kevin and Chelsea, and we're both approachable, available throughout the week, and happy to help when you need it.
• It's a low-stress environment for the right person. If you like flexibility, variety in your tasks, and a team that trusts you to get things done, you'll fit right in.

Let’s discuss the job requirements:

• You are extremely organized and nothing falls through the cracks
• You're comfortable navigating multiple digital tools and learning new software quickly
• It is mandatory that you work on the bank statement gathering task every month on the 2nd and 3rd of the month. (If these dates fall on a weekend or a holiday, you can work the day after. You are not required to work on weekends or holidays. Also if you’re going to be on vacation during this time, we just need a heads up so someone else can do the task)
• You’re very comfortable using computers
• You have a solid remote office setup (Desktop computer, two monitors, reliable internet, etc…)
• You're a systems thinker — you love creating order and building repeatable processes
• You communicate proactively and know when to ask for help
• You are generally available Tuesday and Wednesday (even if just for a few hours each day) (While we may need help Mon, Thurs, and Fri, I’ve come to the conclusion that someone who isn’t able to work Tues/Wed would not be a good fit)
• You're detail-oriented and take pride in doing things the right way

Some specific things you’ll get to do:

• Download bank statements for client bank and credit card accounts
• Assisting the Assistant Bookkeepers with their regular bookkeeping work (Perform adjustments in QuickBooks Online based on a predetermined process, use Docuclipper to bring bank transactions into QuickBooks from pdf bank statements, etc…)
• Organize our digital infrastructure (Clickup, Google Drive, and Loom need some spring cleaning)
• General administrative tasks
• Manage the systemization of the business operations (Help document processes, organize them, implement them with the team, etc…)
• Various other projects/tasks as assigned (New things come up throughout the year)

Compensation:

This is what I can offer at this time:

• Part-time, non-exempt, W2 position
• $20/hour
• We guarantee a minimum of 5 paid hours per week (even if there’s no work on your plate)
• Expected hours per week: 5 to 15
• 100% remote — must be US-based
• Paid Time Off: Accumulate .04 hours of PTO per hour worked. Caps at 50 hours.
• Sick pay: You have 24 hours of sick time each year.
• This is a virtual role, and I try to be flexible with schedules, but we do operate on the Pacific Standard time zone.

Summary:

This role isn't for everyone — and that's okay. If you need high hours, a structured environment, or a path to full-time work, this isn't your job.

But if you're someone who's looking for flexible, part-time work that fits into your life, can handle a little unpredictability, and wants to make a real contribution to a small team doing good work — there's a good chance this is exactly what you've been looking for.

We believe the right person is out there. If this sounds like you, we'd love to hear from you.

Also yes, this is a real position and we are a real small business in Long Beach, California. (We take pride in our work, check out our google reviews: ) I understand the job hunting experience is filled with plenty of scams and ghost jobs. Well, this isn’t one of them.

How to apply for this position:

When I post jobs like this, I usually receive thousands of applications in just a few days. As you could understand, that’s way too many applications for me to go through.

In order to better filter through the pool of applicants, I have set up an additional application process outside of Indeed. It includes a set of questions as well as an assessment of your skills.

Please submit your resume on Indeed in addition to filling out the google form (link here):

I will not consider your application if you do not fill out the google form.

While there is no literal deadline for your application, I will consider applicants as they come in and stop accepting applications as soon as I hire someone. I encourage you to submit your application sooner rather than later.

Thanks and looking forward to meeting you!

Kevin Coryell

Pay: $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Remote