Executive Office Support Assistant

June 18, 2026

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Job Title: Executive Office Support Assistant Department: Office of the Vice President / President Institution: American University in the Emirates (AUE) Job Purpose The Executive Office Support Assistant provides high-level operational and administrative support to the Office of the President/Vice President. The role ensures the efficient functioning of executive operations, supports decision-making processes, and facilitates communication and coordination between internal and external stakeholders. Qualifications & Education <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l2 level1 lfo1; tab-stops: list .5in;">Bachelor’s or Master’s degree in Business Administration or a related field.</li> </ul> Experience <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l1 level1 lfo2; tab-stops: list .5in;">Minimum of 4 to 7 years of administrative experience supporting senior or top-level management in a higher education or similar professional environment.</li> </ul> Skills / Knowledge / Competencies <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Strong multitasking and organizational skills.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Bilingual proficiency (Arabic and English) is mandatory.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Demonstrated independence, sound judgment, and a high level of responsibility.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Knowledge of academic and administrative procedures, student policies, and university protocols.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Ability to maintain professionalism in all interactions with faculty, students, and external stakeholders.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Strong commitment to confidentiality and discretion.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Ability to manage the smooth day-to-day operations of an executive office.</li> <li class="MsoNormal" style="mso-list: l0 level1 lfo3; tab-stops: list .5in;">Effective problem-solving skills with the ability to resolve issues independently.</li> </ul> Key Responsibilities <ul style="margin-top: 0in;" type="disc"> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Screen, review, and prioritize incoming correspondence and matters, ensuring the President/Vice President is informed of key issues.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Coordinate and plan visits of dignitaries and official guests in collaboration with the Protocol Director.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Support the implementation of directives, projects, and initiatives assigned by the President/Vice President, and monitor progress to ensure timely completion.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Draft, review, and edit letters, reports, speeches, and official documents in Arabic.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Verify the accuracy and appropriateness of sensitive Arabic documents prepared by others.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Maintain and update the President’s/Vice President’s calendar, meetings, and appointments.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Organize and schedule meetings, ensuring all attendees are properly informed of timings and logistics.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Interact professionally with internal and external visitors, demonstrating tact, discretion, and sound judgment.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Manage multiple simultaneous tasks and projects, ensuring timely and effective execution.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Operate with minimal supervision while contributing effectively as a member of the broader university team.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Handle highly confidential information with the utmost discretion.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Represent the President’s Office in interactions with external officials, institutions, and partner organizations.</li> <li class="MsoNormal" style="mso-list: l3 level1 lfo4; tab-stops: list .5in;">Ensure high accuracy and adherence to deadlines in all tasks and deliverables.</li> </ul> About American University in the Emirates (AUE): The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City. AUE is not just a place of learning but a hub of innovation and growth, where your expertise and aspirations find a welcoming environment. At AUE, we believe Nothing is Impossible is the Pathway to Success AUE comprises seven dynamic colleges: College of Law, College of Education, College of Design, College of Business Administration, College of Media and Mass Communication, College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations, reflecting our commitment to providing a world-class education. The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and master’s degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation), Ministry of Education, United Arab Emirates. The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business), and its degree programs (Bachelor of Business Administration, Master of Business Administration, Master of Sport Management) are accredited by AACSB) as of 2022. The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET. NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design, Bachelor of Science in Graphic Design, Bachelor of Science in Interior Design, and Bachelor of Science in Animation in the College of Design, the designation of Substantial Equivalency with accredited programs in the United States.

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