Executive Assistant - Artera ID-13747

May 2, 2025

Job Summary

We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to Artera CFO and CCO. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.

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Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
Maintain composure and professionalism in occasionally high-pressure situations.
Exhibit confidence and ease when interacting with senior executives.
Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
Demonstrate a commitment to excellence and a desire to consistently excel in the role.

Strategic Partnership

Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
Prepare detailed materials, research, and presentations for meetings.
Track action items from meetings and ensure timely follow-up and execution.

Team Collaboration

Act as a liaison between the executive and internal/external stakeholders.
Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.

Project Management

Manage multiple projects and deadlines with efficiency and attention to detail.
Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.

Event Planning

Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
Handle all event logistics, ensuring flawless execution.

Confidentiality and Discretion

Handle sensitive information with the utmost confidentiality and professionalism.
Exercise sound judgment in managing information and determining what requires escalation.

Qualifications And Skills

Required:

Bachelor’s degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
10+years of experience supporting C-level executives or equivalent senior leadership roles.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proven experience with Event and Office Management, including planning and coordinating executive-level events, meetings, etc. and maintaining inventory and stocking of office supplies.
Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur or other business platforms, with a proven ability to adapt to new technologies quickly.

Attributes:

Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
Communication: Excellent written and verbal communication skills with a professional demeanor.
Problem-Solving: Strong critical thinking and decision-making abilities.
Proactivity: Anticipates needs and takes initiative without prompting.

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1. HOW DO YOU PLAN YOUR DAY?

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